There are three overarching goals for your file organization system: For the most part, the user directory structure is the same, and the strategies should apply to both Mac and Windows. We’ll do our best to cover how to organize on both macOS and Windows in this article. The same general concepts will apply if you use a system like DevonThink, Evernote, or OneNote. Note: We’ll be talking about folders and directories on your hard disk in this article. Since this is a digital mess and not a physical mess, often you don’t realize you have a problem - until you have a problem! You don’t feel the pain of a disorganized system until you can’t find a file you need.Įven though search is a powerful tool, and there is a training course in The Dojo taking you through searching for files, you still want to have a basic organizational structure so that you don’t have to rely solely on search. It becomes too easy to have files scattered all over your computer. When your files are digital, you can’t see or touch them. The advantage of the original paper-based filing system was that you really had to think about where to put files so that you could locate them easily when they were needed.

The idea of a filing system goes back to the good-old-days of a filing cabinet and paper files and folders. Let’s look at some best practices for how to organize files and create a filing system for maximum efficiency and productivity. When it is time to organize important documents and tame your digital clutter, we are ready to help you build the perfect digital filing system. This includes todo lists, emails, and also file organization. The Best System to Eliminate Clutter and Keep Your Important Information OrganizedĪsian Efficiency has helped more than thirteen thousand people get organized. I’ve been there too and there were even times when I really couldn’t find a file and when I wasn’t looking for it anymore, lo and behold–I found it. You should be able to find a file in five seconds, not five minutes. You shouldn’t be sacrificing your time searching for important files. Your document list is just going to grow steadily so now is the time to do something about it.

Your time, once used, you can never take back and if you don’t do anything with your file organization methods, you will keep using up your time just digging. You are wasting precious time that you could use doing something that would help you move forward with your goals. Every time you have to dig around for a document you can’t find or have to do unnecessary clicks to access a folder, you are not as productive as you could be. One of the simplest and most overlooked aspects of being organized is getting your computer files organized.

Save google doc in multiple folders